Vavco LLC is a leader in providing engineering design, industrial and institutional power piping, landfill recovery systems, and construction and construction support to the energy sector. We have distinguished ourselves by delivering projects as specified, on time and on budget, for some of the biggest names in the industry.

This position is for an individual who can support our engineering and drafting teams by assisting with project coordination, scheduling, drawing review, documentation, and general technical support. This role is intended for a detail-oriented individual who can keep engineering work organized, on-time, and up to company standards.

Responsibilities

• Manage and maintain the company’s engineering document control system
• Issue, track, and distribute drawings, specifications, and project deliverables to internal and external stakeholders
• Develop, maintain, and update project delivery schedules to support engineering and project management teams
• Coordinate engineering documentation, drawing revisions, transmittals, and project records
• Monitor project milestones, deliverables, and schedule status, communicating updates to project managers and engineering staff
• Assist with project setup, document organization, and maintenance of project files
• Support engineering teams with drawing management, quality control reviews, and deliverable tracking
• Maintain and prepare meeting notes, document logs, action item lists, and project reporting tools
• Coordinate information flow between engineering, project management, clients, vendors, and subcontractors
• Support continuous improvement of document control, scheduling, and project execution practices

Ideal Qualifications

• 2-5 years of experience in an engineering, drafting, project coordination, document control, or technical support role preferred
• Experience in natural gas, oil, midstream, industrial, or manufacturing industries is a plus
• Associate degree or technical training in Engineering Technology, Project Controls, Construction Management, or related field preferred
• Minimum of a high school diploma or equivalent required
• Basic understanding of engineering drawings and drafting practices
• Working knowledge of AutoCAD and engineering drawing formats
• Experience with project scheduling and project management software (Monday.com experience preferred)
• Working knowledge of P&IDs, PFDs, general arrangement drawings, isometrics, equipment layouts, electrical drawings, or construction drawing packages is preferred
• Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook
• Strong organizational, time management, and attention-to-detail skills
• Ability to manage multiple projects, priorities, and deadlines simultaneously
• Excellent written and verbal communication skills
• Ability to work effectively with engineers, designers, project managers, clients, and vendors
• Experience with document control systems, project coordination, or engineering support functions is a plus
• Familiarity with industrial, energy, natural gas, or engineering consulting environments is a plus

Benefits

Vavco, LLC is committed to supporting the well-being, growth, and success of our employees by offering a comprehensive benefits package. This includes competitive compensation, health and wellness programs, retirement savings options, paid time off, professional development opportunities, and additional perks designed to promote work-life balance and long-term satisfaction.